Injury Data Request Overview Template

Overview

A company's injury data serves as an important lagging indicator of historical risks and trends. In order to help your safety and leadership teams make informed decisions, Vimocity provides expert analysis of your company's injury and incident data on a regular basis.

Our analysis will provide insights into trends related to body areas injured, mechanism of injury, high-risk populations, high-risk times of the year, and benchmarking of relative progress.

This article will cover: 

• Best practices for providing Vimocity with injury data and how often 
• Common questions regarding how Vimocity uses the data, security practices, and what type of analysis you can expect to receive

Requested Fields 

The following fields should ideally be sent in .csv or Excel format. 

• Incident ID #
• Date of Injury 
• Location
• Job Title
• Injury Severity Classification
• Injury Type
• Body Part Injured
• Injury Description
• # Days Away
• # Restricted Days 
• Incurred Total Cost

Date range: First time, please include the current year plus the prior three years if you can. For updates after we've already ingested your data, current year plus prior year is the minimum so we catch any changes in severity, lost time, or costs. If it's easy, send more.

Download an editable injury data spreadsheet HERE. 

Data Security 

All data is kept confidential and stored on a secure server. Please do NOT include employee names or personal identifiers. 

Common Questions

• What kind of work does Vimocity do for us? 
  Vimocity is a workforce readiness platform built specifically for utilities to reduce risk, strengthen SIF prevention, and improve safety performance across every workgroup. We deliver the industry’s most comprehensive library of utility-relevant content — covering everything from daily hazards to high-risk job tasks — and we make it easy to deliver at the right time, in the right format, whether your team’s in the field, in the office, or somewhere in between. Backed by real results like 50%+ injury reduction, Vimocity gives safety leaders the tools to reach every crew, spot risk early, and maximize their daily impact.
  
   

• Why is Vimocity requesting this data and how should I request this data from within my company? 
  Below is a list of all requested fields with the typical source and the reason we request that field. 

  Requested Field	Typical Source	Reason for Request
  Incident ID #	Insurance Loss Run Report	An ID attached to the incident is important for future reference or questions.
  Date of Injury	Risk Management Software	Classify data into the correct year.
  Location	Risk Management Software	Determine if injuries are occurring at a specific location so that additional resources and education can be developed and deployed.
  Job Title	Risk Management Software	Ability to identify if a certain workgroup needs additional education and/or resources to decrease injuries.
  Injury Severity Classification	Insurance Loss Run Report	The severity classification tells us if the injury was recordable per OSHA standards. Report only, first aid, and any other non-recordable incidents can be used as leading indicators.
  Injury Type	Insurance Loss Run Report	The injury type is critical to determine the prioritization of injury prevention intervention.
  Body Type Injured	Risk Management Software	The body part injured is used to prioritize the focus of the content.
  Injury Description	Risk Management Software	The description is used to confirm the injury classification is correct based on OSHA standards.
  # Days Away	Risk Management Software	Used to identify the most impactful type of injuries on operations.
  # Restricted Days	Risk Management Software	Used to identify the most impactful type of injuries on operations.
  Incurred Total Costs	Insurance Loss Run Report	Total incurred expense costs give leadership insight into which injury prevention programming should be prioritized to implement.

• How will this data be used?
  There are two critical ways that we will use this data: 
  • Tailoring the program to fit the company's greatest need. For Example, if we find a high number of preventable shoulder injuries, we may focus the program on injury prevention related to shoulders. 
  • Measuring the effectiveness of the program over time. By tracking injuries and costs over time, we are able to give leadership insight into the effectiveness of their interventions and opportunities for continual improvement.
• Will this data be kept confidential? 
  Yes! We understand the need to maintain the privacy and security of information and we strive to collect only the information we need from your company to perform the services requested under the Program. All data will be kept confidential and aggregated for final analysis. Please never include employee-identifiable data. Remove all names and employee IDs from the data before transferring data. 
  
   
• How often should I be transferring data entries? 
  Best practice is to share data monthly via a secure file transfer system at vimocity.wetransfer.com. Data transfer request instructions below: 
  1. Ensure all personally identifiable information (PII) is removed before sending.
  2. Use vimocity.wetransfer.com for the file transfer.
  3. If wetransfer.com is blocked by your company, email is an alternative, although please ensure the email is encrypted when sending files. If you've never used email encryption before, please refer to this explainer webpage for guidance. 
•