Introduction
Vimocity’s In The Field (ITF) video series empowers your employees to do their jobs more safely through job task-specific guides for preventing sprains and strains. Produced on-site by the Vimocity team, these videos feature actual utility professionals performing specialized tasks in real-world situations. Each ITF video includes body positioning recommendations along with safety, ergonomic or targeted movement tips from a Vimocity performance coach. These videos are available on the Vimocity platform for both mobile and web.
Overview
How the videos are produced:
- Stage 1: Planning
- Stage 2: On-site Production
- Stage 3: Post-Production
- Stage 4: Final Review and Release
Timeline
Stage 1: Planning & Pre-Production
Members of Vimocity’s Sales, Customer Success and Performance Coach teams work together with customer representatives to identify potential video topics. These topics are based on relevance to the host customer, historical injury data, high-priority safety drivers and gaps in the existing ITF library. Vimocity will meet regularly with designated customer leads during this stage to establish best practices for efficiency in production, employee demonstrators and equipment requirements.
Touchpoint |
Purpose |
Timeline |
| Meeting #1: Kickoff | Get grounded on the scope of the filming process and begin to discuss topics and timing. | 16 weeks from filming |
| Meeting #2: Filming Dates & Locations | Narrow down job tasks, confirm filming dates and discuss best practices for selecting demonstrators. | 12 weeks from filming |
| Meeting #3: Reviewing Outlines & Logistics | Present preliminary video outlines and discuss logistics, including talent and locations. | 8 weeks from filming |
| Meeting #4: Finalizing Details | Confirm the production plan, including locations, job tasks and personnel. | 4 weeks from filming |
Process:
Meeting #1: Kickoff Meeting (16 weeks from film date)
Goals:
- Discuss video topics that will be useful for your organization and relevant to safety outcomes
- Establish a video review chain within your organization
- Set potential production dates and locations
- Meet the Vimocity Team & discuss roles
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Program Manager/Stakeholder(s)
- Training Manager
- Any other representatives who need to be included
Vimocity:
-
- Customer Success Manager
- Performance Coach
- Producer
Customer Preparation Needed (~1-2hours):
- A preliminary list of topics or job tasks that your organization would like to see produced
- Who needs to be included in any video review/approvals
- Potential production dates based on the availability of facilities, seasonal relevance or plant turnarounds
- Potential locations that would be suitable for staging tasks, such as training centers or secure generation facilities, rather than live work sites
Key Takeaway:
- Lock dates and locations by the next meeting
Meeting #2: Filming Dates & Locations Meeting (12 weeks from film date)
Goals:
- Finalize filming dates, locations and job tasks
- Discuss best practices for selecting the demonstrators who will appear on camera
- Outline the logistics of filming and timelines
Who Should Attend:
Customer:
-
- Customer Safety Lead
Vimocity:
-
- Performance Coach
- Producer
Customer Preparation Needed (~30-60 mins):
- A narrowed-down list (from Meeting #1) of job tasks that your organization would like to see produced
- Final production dates based on the availability of facilities, seasonal relevance or plant turnarounds
- Final list of locations that would be possible for production (e.g., training centers or secure generation facilities)
Key Takeaways:
- Finalized dates and locations for production
- Prioritized job task list
Meeting #3: Outline & Logistics Meeting (8 weeks from film date)
Goals:
- Presentation of preliminary outlines for the four videos being produced
- Identify on-camera participants and discuss talent best practices and considerations
- Identify supporting personnel and discuss role expectations for production day
- Prioritize the job task list, discuss body positioning considerations and equipment needs
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Training Manager
Vimocity:
-
- Performance Coach
- Producer
Customer Preparation Needed (~45-60 mins):
- Identify supporting personnel for production day (e.g., Customer Safety Lead, training manager or location manager)
Key Takeaway:
- Feedback for finalizing job task outlines
Meeting #4: Finalizing Details Meeting (4 weeks from film date)
Goals:
- Confirm production plan, locations, job tasks and personnel
- Walk through logistics for production day including meeting times, addresses and access for locations and exchanging of contact information
- Review final outlines for each job task video including a breakdown of the task, relevant positioning techniques and specific job task terminology
- Review requirements with your organization on what can or cannot be shown in video (e.g., proprietary equipment or processes)
- Discuss PPE requirements for Vimocity Team and demonstrators
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Training Manager
- Demonstrator(s)
- Any subject-matter experts who have insight into how the task is typically performed
- Any other stakeholders who will be involved during production
Vimocity:
-
- Performance Coach
- Producer
Customer Preparation Needed (~15-30 mins):
- Confirm supporting personnel for production day (e.g., Customer Safety Lead, training manager or location manager)
Key Takeaway:
- Confirmation of final production details
Stage 2: On-Site Production
The Vimocity Production Team travels to the location to prepare for the shoot and finalize any outstanding details with the lead customer safety representative.
A scout day includes a walk-through of the locations with the customer safety representatives to finalize outlines and filming logistics.
On-site production days involve filming as many job task demonstrations and related elements as possible. This raw footage will be used to complete the ITF videos.
Scout Day
Goals:
- Walk-through shoot locations
- Coordinate demonstrators
- Confirm body positioning & task specifics
- Confirm any task-specific terminology
- Finalize production day logistics
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Other Safety Professionals (optional)
- Workers with safety or ergonomics background (optional)
- Demonstrator(s) (optional)
Vimocity:
-
- Performance Coach
- Producer
- Videographer
Customer Preparation Needed:
- No preparation is needed from the customer
Key Takeaway:
- Feel confident in locations and production plan
Filming Day
Goals:
- Film job tasks as planned to ensure relevant footage is captured
- Adapt to any outside factors like inclement weather, if necessary
- Vimocity Performance Coach will instruct demonstrator(s) on improper/proper body form and movements
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Demonstrator(s)
Vimocity:
-
- Performance Coach
- Producer
- Videographer
Customer Preparation Needed:
- Arrive at the location on time and with assigned props/equipment
Key Takeaway:
- Capture raw footage for ITF videos
Stage 3: Post-Production
Once filming is complete, the Vimocity production team reviews the footage and begins the post-production process. This stage of the process does not typically require customer support.
Goals:
- Review footage, write scripts and record voiceover
Who Should Attend:
Vimocity:
-
- Performance Coach
- Producer
- Videographer
Customer Preparation Needed:
- The customer is not typically involved in this stage of the production process. If any questions arise regarding customer-specific issues (proprietary equipment, OSHA regulations, customer-specific safety concerns, etc.), we will contact the Customer Safety Lead.
Key Takeaway:
- Edit and refine captured footage into a polished final product
Stage 4: Final Customer Review & Distribution
Once Vimocity has a finalized version of the In The Field job-task video, it is sent to the customer for internal review. This step is to ensure the final video meets customer standards before it is distributed to a wider audience.
Process:
Step #1: Customer Review
Goals:
- Customer to review video round 1
- Provide consolidated feedback to Vimocity Producer
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Any other additional stakeholders in chain of review (established in Meeting #1)
Customer Steps:
- The Customer Safety Lead will be responsible for distributing the video within his or her organization, specifically to anyone in leadership roles
- Review the video for compliance with safety regulations and internal processes including PPE, proper use of tools/machinery and proprietary elements visible on the job site that the customer would prefer not be shown
- Provide consolidated feedback to Vimocity within 5 business days of receiving the video for review
Step #2: Feedback and Edits
Goals:
- Vimocity addresses the feedback and resubmits for final approval
Who Should Attend:
Customer:
-
- Customer Safety Lead
- Any other additional stakeholders
Vimocity:
-
- Producer
Customer Steps:
- The Customer Safety Lead will be responsible for the final organizational approval
- Provide consolidated approval to Vimocity within agreed upon review window
Step #3: Distribution
Customer Steps:
- Approved videos are uploaded to the Vimocity platform and customer portals by a Vimocity Performance Coach
- Follow best practices for video distribution within your organization by using the below downloadable worksheet